01 · See the room
Know who is expected, present, waiting, or excused.
TaoBot uses Zoom meeting details first, then falls back to Google or Microsoft calendar when Zoom cannot confirm the invite list.
Limited founding-user challenge
First 5,000 Smooth Operators get Smooth free for life.
The first 5 minutes of Zoom should not be roll call. Install, make one privacy-safe post, tag TaoBot, and use #SmoothOperatorChallenge so your entry is easy to find.
Meeting readiness across Zoom, Teams, and Google Meet
Less head-counting. More getting things done.
TaoBot helps the person running the meeting look prepared from the first minute. See who was expected, who is already here, who is excused, and who still needs attention, then nudge privately or share a clear update before the room loses momentum.
Zoom readiness
Teams + Meet readiness
External notifications
Google + Microsoft calendars
Privacy-minded history controls
Product demo
See how TaoBot keeps the first minutes moving.
Watch a short Zoom walkthrough of the same readiness workflow TaoBot brings to Zoom, Microsoft Teams, and Google Meet: expected attendees, supported presence evidence, manual corrections, external notifications, and clear meeting updates.
What to notice
Less roll call. More room awareness.
TaoBot shows who was expected, who is already present, who may need a correction, and who still needs a private nudge—without storing meeting content.
Zoom sidebar
External notifications
Privacy-minded
Know the room before the meeting gets away from you.
TaoBot handles the awkward meeting-start work so the host can stay calm and credible: checking who was expected, seeing who is actually here, resolving messy names, and nudging the right people without public callouts.
02 · Fix the roster
Keep moving even when names do not match.
Use live attendance when available, manual check-in when it is not, and TaoBot suggestions when the match is likely but not certain.
03 · Pull people in
Remind privately. Update clearly.
Send one-person or batch external notifications through the workspace default, or share a platform-native meeting update when that platform path is supported.
From first check to follow-up, TaoBot covers the meeting readiness loop.
It is not a recorder, transcript tool, or heavyweight attendance platform. TaoBot is the lightweight operational layer for the first few minutes of a meeting, the missing-person follow-up, and the team defaults that keep it consistent.
Expected people
Know who should be there.
Use Zoom meeting details when available, with Google Calendar or Microsoft Calendar as fallback. Optional attendees, declined invites, and out-of-office context can be handled without exposing private calendar details.
Current presence
Know who is actually here.
TaoBot reads live Zoom attendance when supported. When it cannot, manual check-in and activity matching keep the roster usable.
Corrections
Handle messy reality.
Review suggested matches, mark people present, waiting, or excused, and retally when the room changes.
Reminders
Nudge without public pressure.
Send private Slack reminders in personal scope, or use the workspace default among Slack, Google Chat, and Microsoft Teams messaging.
Updates
Share the attendance picture.
Send Zoom chat summaries manually on team plans, with automatic scheduled summaries and throttled live updates on Scale when supported.
Defaults + history
Keep the right amount of memory.
Choose nothing saved, numbers only, or names plus numbers. Clear saved attendance history when you need a clean slate.
Built for the person running the meeting—and the team behind them.
TaoBot adapts to the role you are playing right now, whether you need to start confidently, fix the roster under pressure, or give the team a repeatable meeting rhythm.
Host or co-host
Start like you already know the room.
See who is expected, who is present, who is excused, and who still needs a check-in before the meeting loses momentum.
Meeting operator
Fix attendance without taking over the meeting.
Use manual check-in, approve suggestions, send reminders, retally the room, and copy diagnostics when something needs support.
Solo organizer
Keep personal meetings moving without the awkward chase.
Smooth gives one organizer ongoing attendance tracking and private Slack follow-up without needing a team rollout.
Team member
Stay aligned without asking the host for status.
Work from the team’s plan, shared Slack setup, and workspace defaults when you have an assigned seat. Seated non-hosts can get a read-only roster when the plan allows it.
Workspace admin
Give every team a calmer operating rhythm.
Manage people, seats, shared apps, Slack onboarding, workspace defaults, email matching for connected apps, and admin controls where the plan allows it.
Buyer or owner
Back the people who keep meetings on track.
Start with Easy, upgrade to Smooth for one organizer, Together for a shared workspace, or Scale for admin controls and automation.
TaoBot for organizers, teams, and larger rollouts
Run personal meetings with ongoing attendance tracking, roster correction, retained analysis, and private Slack reminders.
Give hosts and co-hosts the controls to run the roster, while seated teammates can follow a shared read-only view when the plan allows it.
Add Scale controls for workspace defaults, Slack and calendar admin setup, Organization Slack app setup, email matching for connected apps, and automatic Zoom updates where supported.
Meeting operations that stay out of the way
Know who is missing before the conversation has to pause.
Calm in-meeting surfaces for Zoom, Microsoft Teams, and Google Meet. Web account console for apps, notification channels, defaults, seats, billing, and workspace setup.
Private by default, useful when you opt in.
TaoBot is designed to answer attendance questions without becoming a surveillance product.
No meeting content storage
Keep the conversation out of TaoBot.
TaoBot does not store chat message text, speech, audio, transcripts, or calendar event titles and descriptions.
History choices
Save only what you need.
Keep nothing saved, save numbers only, or save names plus numbers when you need retained analysis. Clear saved attendance history anytime.
Admin control
Manage shared work where needed.
Workspace admins can manage seats, defaults, Slack setup, calendar admin setup, email matching for connected apps, and member access on eligible plans.
Clear blocked states
Know the next step.
If TaoBot needs Zoom, calendar, Slack, a workspace seat, or a plan upgrade, it says what is missing and gives the next step.
Start simple
Try TaoBot in a real meeting.
Easy gives you 10 trial meetings each month. Use them where meeting-start pressure is real, then upgrade to Smooth for one organizer, Together for shared coordination, or Scale when admin controls and automation matter.